A Microsoft Copilot alternative for company knowledge
If you need a Microsoft Copilot alternative for asking company documentation, compare the exact knowledge workflow and the subscription behind it. ChatDocument gives the whole team a company workspace with cited answers, department spaces and inherited source permissions. Microsoft 365 Copilot has a per person charge on top of Microsoft 365, so include that underlying subscription in your evaluation.
Include the underlying subscription in the budget
Microsoft 365 Copilot costs $21 to $30 USD per person per month on top of Microsoft 365, according to their public pricing. Check their pricing page for the current offer, billing terms and requirements. The added Copilot amount should not be treated as the whole Microsoft 365 subscription cost.
ChatDocument publishes team subscriptions with shared usage limits. Team costs $149 monthly for up to 15 people, Business costs $399 monthly for up to 50 and Scale costs $999 monthly for up to 200. This is a comparison for company document answers. It does not assume that a knowledge workspace replaces the other work your company does in Microsoft 365.
Compare the cost and scope of the knowledge workflow
An item marked for checking is a requirement to verify, not a claim that the competitor lacks it. Confirm the current package with the documentation and user access your company needs.
| Decision point | Microsoft 365 Copilot | ChatDocument |
|---|---|---|
| Monthly price reference | $21 to $30 USD per person | Team $149, Business $399, Scale $999 |
| Underlying subscription | Additional to Microsoft 365 | Published team knowledge subscription |
| Budget basis | Per person plus the existing subscription | Team plan with people and usage limits |
| Source requirements | Check the current package against your documentation | Connect SharePoint and OneDrive alongside other supported sources |
| Answer and access requirements | Verify against the current offer | Every sentence cited and source permissions inherited |
| Company chat requirements | Check the capabilities included in the current package | Slack and Teams bots on Business and Scale |
When Microsoft 365 Copilot is the better choice
Microsoft 365 Copilot may be the better choice when you have budgeted for the underlying Microsoft 365 subscription and the added per person license, and the current offer meets your requirements. If your purchase covers work beyond asking company documents, evaluate that broader need directly.
A team already using an approved setup should consider the practical cost of changing its knowledge workflow. When the current offer answers the relevant questions and its terms fit the company, keeping it can be a sound choice. A comparison focused on document answers should not decide a broader software subscription for you.
When ChatDocument is the better choice
ChatDocument fits when you want a dedicated company documentation workspace with a published team subscription. Connect SharePoint and OneDrive, Google Drive, Confluence, Notion, Dropbox and Slack. Add uploaded PDF, Word, Excel and PowerPoint documents, websites and help centers. Sources remain in place, and new or edited documents are picked up on their own.
An employee can ask "What must I check before sharing a customer document externally?" and inspect the policy passages behind the response. Every answer sentence links to a document, section and space. If the documents do not answer, ChatDocument says "not in your documents" and shows the closest passages.
Department spaces have owners, private spaces restrict sensitive material and verified answers include an owner, review date and version history. On Business and Scale, Slack and Microsoft Teams bots use the same sources and permissions as the web app, with handoff to a person when needed.
Test the boundaries as well as the answer
Ask "Who approves an exception to the sharing policy?" and "How do I request access for a new colleague?" Include a question with restricted source material and another with no documented answer. Check the evidence, the employee's access and the route to the responsible owner.
Business and Scale include gap detection, onboarding paths and leadership reports. Scale adds SSO through SAML, SCIM, audit log, retention rules, API, webhooks and an intranet widget. Check those requirements in the current Copilot offer rather than assuming a difference from the subscription name.
FAQ
Is the Copilot price the total Microsoft 365 cost?
No. The $21 to $30 USD per person monthly reference is on top of Microsoft 365. Check their pricing page for current requirements and terms.
Can ChatDocument connect our Microsoft documents?
Yes. SharePoint and OneDrive are supported sources, and uploaded Word, Excel and PowerPoint documents are supported alongside other company documentation.
Which plan includes the Teams bot?
Business and Scale. Business is $199.50 per month billed yearly at $2,394, and Scale is $499.50 billed at $5,994. Review pricing for people and shared usage limits.
Choose the subscription for your documentation needs
Review the SharePoint integration and security details, then compare the plan with the company questions you need answered.