RFP AI that answers from proposals you have already written
Most of an RFP or security questionnaire has been answered before, somewhere in last year's proposals, product sheets and policy documents. ChatDocument finds those answers, quotes them with the page they come from, and flags the questions your library does not cover, so the proposal team writes only what is truly new.
For proposal managers, sales engineers and bid teams
- Past proposals and submitted RFP responses
- Security questionnaires and their supporting policies
- Product documentation, data sheets and release notes
- Case narratives your company has approved for reuse
- Pricing schedules, standard terms and insurance certificates
The items you answer in every bid
- Describe your data retention and deletion practices.
- Do you support single sign-on, and which protocol?
- What is your uptime commitment and how is it measured?
- How do you onboard a new customer in the first 30 days?
- List the file formats your product imports.
- Who is responsible for data backups, and how often are they made?
From a new RFP to a first draft with sources
Create a content library space with past responses, policies and product docs, or connect the bid folder from Google Drive, SharePoint and OneDrive or Dropbox so it stays current.
- Ask each RFP question in the library space and get an answer drawn only from your approved content, each sentence with its page. The proposal writer clicks the chip to check the exact wording before reusing it.
- Extract to table: upload the new RFP and pull every question into columns such as Section, Question, Required format, Word limit and Deadline. Then run the library against the list. Each cell links to its page and exports to XLSX or CSV. See ai pdf to excel.
- Compare: put two past answers to the same question side by side to see which one is current. See compare documents ai.
- Summaries: a one-page brief of the RFP itself, with requirements, evaluation criteria and dates, every line cited, for the bid or no-bid meeting.
- Shared threads: subject experts answer gaps in saved threads, and the team reuses the final answer by link.
The step-by-step guide answer rfp questions with ai shows the full routine.
Gaps are flagged, not filled
When nothing in your library answers a question, ChatDocument says so and shows the closest passages it checked. That is the list for your subject experts. The tool does not invent a capability or a commitment your company has not written down.
Plans for bid volume
- Starter, 49 USD per month or 24 USD per month billed yearly (288 USD a year): 1 seat, 500 questions a month, extract up to 10 documents per run. Fits a solo consultant answering a few bids.
- Team, 149 USD per month or 74 USD per month billed yearly (888 USD a year): 5 seats, 2,000 pooled questions, 8,000 pages, extract up to 50 documents per run, roles.
- Business, 499 USD per month or 249 USD per month billed yearly (2,988 USD a year): 15 seats, 7,000 pooled questions, 30,000 pages, extract up to 250 documents per run, audit log and API to connect your proposal tool.
- Enterprise, 1,490 USD per month or 745 USD per month billed yearly (8,940 USD a year): 50 seats, 20,000 pooled questions, 100,000 pages, SSO (SAML), SLA 99.9 and invoice billing.
A large questionnaire means many questions, so check the pooled limits on chat with pdf pricing.
What still needs your team
ChatDocument drafts from content you have already approved. It does not write pricing, it does not decide whether to bid, and it does not commit your company to anything. A person signs off every answer before it goes to the buyer, using the cited page to confirm the wording is current.
FAQ
Can it read the RFP if it arrives as Word or Excel?
Yes. PDF, Word (DOCX), Excel (XLSX, CSV) and PowerPoint (PPTX) files are supported, and spreadsheet answers cite the sheet and cell range.
How are questions counted on a long questionnaire?
One cited answer is one question, and each document in an extraction counts as one question.
Can sales engineers ask without editing the library?
Yes. Invite them as askers. Only owners and editors add or remove documents.
Start the next RFP from what you already wrote
Create your account, load past proposals into a library space and answer the first section with sources. No card needed for the demo.